Last weekend, I was re-painting a wall that we just installed a new window into. While waiting for the paint to dry, I put a load of laundry into the washing machine, and once I got that going, I started a build process as part of a scheduled update of the CrankWheel service. There were more start-then-wait tasks like these, I won’t bore you with the details but suffice it to say that the rest of the day was spent juggling to finish the post-wait bits of all these tasks.
A lot of projects are like this when running a startup or small business. Marketing, for example. Most of many marketing projects is project management: Starting someone on something, and someone else on some other part, then waiting for people to finish before you can take the next steps, etc.
You can get very good at juggling all these bits, but sometimes I feel like the highest impact things you can delegate to others are all these myriad start-then-wait tasks, because they take up so much headspace and distract you so much from your higher-impact work.
For some processes, you can create checklists
and train e.g. your VA to run the checklist without your input. For more complex work, think about whether folks on your team who already work on bits and pieces of projects can take over the project management from you.